Portable Message Boards

The Oregon Parks and Recreation Department (OPRD) is conducting an Invitation to Bid (ITB) #9480 for the procurement of 5 portable changeable message signs (PCMS), with 3 units specifically designated for the Coast region: 2 for Fort Stevens State Park and 1 for the OPRD Coastal Region Office. The primary equipment sought is the Ver-Mac PCMS-3812 Pro Series trailer-mounted message sign, which features a 3-line, 8-character display with 12-inch characters, Stealth Technology, NTCIP-compliant controller, WiFi communication, and JamLogic Fleet Management Software. Bidders must submit a completed Pricing Proposal Form demonstrating compliance with detailed specifications and minimum requirements. OPRD will evaluate bids based on price, experience, expertise, product functionality, and suitability for the intended purpose. Key bid deadlines include a submission deadline of March 30, 2023, at 3:00 PM Pacific Time, with an intended contract award by April 5, 2023. The contract will be executed through a standard State of Oregon purchase order, with preferences given to goods manufactured in Oregon and products made from recycled materials.

The ITB includes provisions for potential bidder classifications, requiring vendors to indicate their business designation, tax ID number, and Oregon business registration number. Bidders must specify whether they are a resident bidder or an Oregon certified firm, which may include Minority Business Enterprise, Emerging Small Business, Women Business Enterprise, or Disadvantaged Business Enterprise categories. The Intent to Award document reveals that Cascade Ice, LLC from Tupelo, MS, was selected as the lowest responsive bidder. The bid tabulation sheet indicates unit prices ranging from $15,435.08 to $22,300.00, with multiple vendors submitting competitive proposals, including American Signal Company, Coral Sales Company, K & K Systems, Statewide Safety Systems, Street Smart Rentals, Taza Supplies, Traffic Safety Supply, and Highway Specialties. The procurement allows for alternative product offerings, such as the Wanco Mini Matrix Message Sign, providing flexibility in meeting the specified requirements. OPRD reserves the right to award all, part, or none of the bid items, with delivery specified as F.O.B. destination to designated locations.