Portable Light Plants

The Commonwealth of Kentucky Transportation Cabinet Division of Purchases issued a Request for Bid (RFB) on July 1, 2022, for the procurement of three portable light plants to be supplied to the Division of Equipment. The solicitation requires bidders to provide portable light plants equipped with four 320-watt LED flood lights, liquid-cooled diesel engines with minimum 30-gallon fuel tanks, 120/240V UL/CSA approved generators, and trailer-mounted configurations meeting specified weight, dimension, and safety requirements. All equipment must be new, in first-class operating condition, include manufacturer manuals, and provide a one-year warranty while meeting applicable OSHA, DOT, SAE, and ICC regulations. Bids were due electronically through Kentucky's eProcurement system by July 27, 2022, at 1:30 PM Eastern Time, with a deadline for written questions established at July 19, 2022, at 4:00 PM Eastern Time. Award evaluation is based on price (95 points) and delivery time (5 points), with the lowest-priced conforming bid receiving the maximum points in each category. The tentative award date was August 5, 2022, and the initial contract period will begin upon award and expire July 30, 2023, with options to extend for four additional one-year renewal periods by mutual written consent. All quotations must be F.O.B. Destination Freight Prepaid and Allowed, with vendors responsible for all shipping charges and required to guarantee delivery within a specified number of calendar days after contract award, with one percent (1%) daily penalties for late delivery.

The solicitation does not restrict bidding to Kentucky residents but provides reciprocal preference to qualifying resident bidders and extends eligibility to Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofit organizations serving individuals with disabilities. All bidders must submit an executed Annual Affidavit certifying compliance with Kentucky statutes regarding campaign finance laws, disclosure requirements, sales and use tax registration, and trade restrictions, with the affidavit subject to notarization and applicable for one year from submission. Payment will be made within thirty working days of receipt of goods and invoice, with an additional one percent (1%) monthly penalty applied if payment exceeds thirty working days. The RFB documents do not specify the total contract award value or budget range for this procurement. Prospective bidders were required to access solicitation details and submit responses through the Kentucky Vendor Self Service (VSS) platform, with submission instructions provided in the state's online bidding guide.