Portable Hydraulic Equipment

The Kentucky Transportation Cabinet (KYTC) Division of Purchases issued a Request for Bid (RFB) for a Master Agreement to procure portable hydraulic equipment on behalf of the Division of Equipment. The procurement encompasses three line items: five Portable Hydraulic Power Units (Stanley Model HP8BM or approved equivalent) featuring a minimum 18 HP gasoline engine with electric start, 8 GPM capacity at 2,000 PSI pressure, auto throttle system, and complete with hoses and manuals; five Hydraulic Sign Post Drivers (Stanley Model PD45 or approved equivalent) operating at 1,000 to 2,000 PSI with 1,800 blows per minute capacity; and five Hydraulic Sign Post Pullers (Stanley Model PP10 or approved equivalent) providing 9,800 lbs lift capacity at 2,000 PSI. All equipment must be new, current model year, first-class condition, and pre-serviced per manufacturer specifications, with vendors required to demonstrate widespread parts and service availability within 50 to 100 miles of Kentucky locations. Evaluation criteria allocate 95 points to price and 5 points to delivery time, with bidders required to specify firm delivery timelines in calendar days after contract award; pricing is evaluated on a best value basis with F.O.B. Destination Freight Prepaid terms and the vendor responsible for all freight charges. The deadline for written questions was May 16, 2019 at 3:30 PM, with the Commonwealth's response posted by May 17, 2019 at 7:00 PM, sealed bids were due May 24, 2019 at 10:00 AM at the KYTC Division of Purchases, 4th Floor, 200 Mero Street, Frankfort, Kentucky 40622, and the tentative award date was May 28, 2019.

The contract is restricted for use exclusively by the KYTC Division of Equipment, with no shipments or services authorized until an official Delivery Order is issued. The initial contract period runs through May 30, 2020, with four optional one-year renewal periods available subject to written approval and potential renegotiation of terms. Vendors must provide new equipment with a one-year warranty covering defective materials and workmanship beginning when units are placed in service, with equipment failures replaced at vendor expense. Price restrictions prohibit increases during the first twelve months, permit only one price increase during the contract period (which must be justified by industry-wide price changes with 30 days' notice), and require immediate implementation of any price decreases. Late delivery penalties of 1 percent per day apply, though vendors are not responsible for delays caused by Commonwealth actions, natural disasters, or other external events beyond their control. No specific set-aside designations, incumbent vendors, or budget ranges were identified in the solicitation materials.