Portable hand wash stations, rental of, term contract

Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation #F950638/CR for the rental of portable hand wash stations on a term contract basis, funded through federal FEMA Public Assistance grant dollars. The County seeks to establish firm, fixed pricing for portable hand wash stations to be delivered to and picked up from various County locations, including areas within the Glades region, for use in post-hurricane and disaster relief scenarios. The required equipment must meet specific technical specifications including a minimum height of 60 inches, minimum fresh water capacity of 16 gallons, minimum gray water capacity of 19 gallons, an attached soap dispenser with minimum 30-ounce capacity, and an attached paper towel dispenser with minimum 500 single-fold towel capacity. Quoters must submit responses by June 12, 2019, at 4:00 p.m. to Carlos A. Ramos, Buyer, at the Palm Beach County Purchasing Department, with pricing quoted on a daily rental basis per unit at a constant rate regardless of quantities and rounded to two decimal points. The successful quoter will receive a term contract for twelve months with options to renew for four additional twelve-month periods, subject to mutual written agreement and Board appropriation of funds, with compensation beginning upon delivery and ending upon pickup notification via fax or email. Quoters must provide a minimum of three references demonstrating similar services provided within the past three years and submit Certification Regarding Debarment and Suspension (Attachment I) with their proposals.

The solicitation does not identify any set-aside designations or restrictions limiting eligible respondents to specific types of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are referenced in the procurement documentation. The anticipated contract value is $99,999.99 over the initial twelve-month term; however, the County reserves the right to increase or decrease this amount based on actual requirements and has established no guaranteed usage volume, as equipment will be ordered on an as-needed basis. The County will make award on an all-or-none basis to the lowest responsive and responsible quoter. All quoters must comply with federal financial reporting and environmental protection standards, as well as federal access to records provisions, due to the FEMA Public Assistance funding source through the Florida Department of Emergency Management.