Portable hand wash stations, rental and service of

Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation (RFQ #F450926R/HS) on November 4, 2020, seeking firm, fixed pricing to establish a twelve-month term contract for the rental and service of portable hand wash stations for use in field operations following hurricanes or disasters. The procurement requires quotations for three rental options: single units available for daily rental without service (7-day estimated quantity), single units on a weekly basis with service included three times per week (12 weekly estimated quantity), and single units on a monthly basis with service included three times per week (8 monthly estimated quantity). Portable hand wash stations must meet specific technical requirements including minimum dimensions of 60 inches height by 16 inches width and depth, minimum fresh water capacity of 16 gallons, minimum gray water capacity of 19 gallons, minimum foot pump capacity of 2 fluid ounces, attached soap dispenser with minimum 30 fluid ounce capacity, attached paper towel dispenser accommodating minimum 500 single fold towels, and minimum empty weight of 46 pounds. The successful vendor must provide delivery and pick-up at no additional cost within 24 hours of notification, maintain service schedules established by County departments, and provide bi-weekly supervisory reports documenting service by location. Quotations were due December 1, 2020, at 4:00 p.m. EST, and vendors must provide firm, fixed pricing with no escalation clauses, with prices remaining firm for 90 days from submission and throughout the initial and any subsequent renewal terms. The contract includes a twelve-month initial term with an option to renew for four additional twelve-month periods upon mutual written agreement, subject to Board appropriation of funds. Successful quoters must provide three references with similar goods or services provided within the past three years, evidence of necessary certifications and licenses, proof of insurance including Commercial General Liability of at least $500,000 each occurrence and Business Auto Liability of at least $500,000 combined single limit, and completed Debarment and Suspension and Drug-Free Workplace certifications.

This solicitation is designated as an all-or-none award requiring quoters to respond to all line items to be considered responsive; any quoter entering "No Quote" or "N/A" for any item will be deemed non-responsive. The contract is federally funded through FEMA Public Assistance grant funding awarded to the Florida Division of Emergency Management and Palm Beach County, requiring vendor compliance with federal regulations including 2 C.F.R. parts 200, environmental and historic preservation protections, and access to records for audits and examinations by FEMA, DHS, County, and the Comptroller General. The County reserves the right to accept or reject any or all quotes, waive non-substantive irregularities, and inspect vendor facilities to assess performance capability. No set-aside designations for disadvantaged enterprises, small businesses, or minority-owned businesses are noted in the available documentation. No incumbent vendors, current contractors, or specific budget ranges are identified in the solicitation materials provided. The vendor selection will be based on quoters' ability to meet all technical specifications, service requirements, insurance requirements, and compliance with federal regulations governing FEMA-funded contracts.