Portable hand wash stations, rental and service of

Palm Beach County Board of County Commissioners' Purchasing Department has issued a Request for Quotation (RFQ) for the rental and service of portable hand wash stations under FEMA Public Assistance grant funding. The County seeks to establish a 12-month term contract with four optional 12-month renewal periods for portable hand wash station rentals available on an as-needed basis for deployment at various County locations, including areas within the Glades region, in preparation for hurricane or disaster response. Three rental options are being solicited: single-unit daily rentals without service (estimated 7 units over 12 months), single-unit weekly rentals with service three times per week (estimated 12 units), and single-unit monthly rentals with service three times per week (estimated 8 units). Portable hand wash stations must meet specific technical requirements, including minimum dimensions of 60 inches height by 16 inches width and depth, minimum capacities of 16 gallons fresh water and 19 gallons gray water, attached soap dispensers with 30 fluid ounces minimum capacity, paper towel dispensers capable of holding 500 single-fold towels minimum, and weights of 46 pounds empty and 170 pounds full. Service requirements include cleaning, disinfecting, restocking soap and paper towels, and recording service documentation with bi-weekly supervisory reports submitted to the County. Equipment delivery must occur within 24 hours of order receipt and pickup within 24 hours of notification, both at no additional cost to the County. Quotation submissions are due October 28, 2020, at 4:00 p.m. Palm Beach County local time via mail, fax, or email, with award to be made on an all-or-none basis to the lowest responsive and responsible quoter.

This procurement is subject to federal regulations applicable to FEMA-funded projects, including debarment and suspension certifications, conflict of interest disclosures, and criminal history records checks. Prospective vendors must provide proof of insurance including Commercial General Liability of $500,000 per occurrence, Business Auto Liability of $500,000 combined single limit, and Workers' Compensation coverage, and must submit three professional references and all supporting documentation with their quotation. Pricing must remain firm for the initial 12-month term and any renewal periods, with the successful quoter's continuation contingent upon mutual written agreement and Board appropriation of funds. The solicitation does not identify any set-aside designations for disadvantaged enterprises, incumbent vendors, or specific organizational restrictions. No specific award value or budget range is provided in the solicitation documents, with pricing to be competitively determined through the quotation process based on submitted proposals for the three rental service options.