Pool System Renovation

Hudsonville Public Schools is requesting bids for pool display board system and LED video controller upgrades to the existing Colorado Timing System at Hudsonville High School, with responses due October 2, 2026 by noon via Communications by Design "Building Connected" Plan Room. Bidders must be authorized vendors of Colorado Timing Systems with three reference installations of similar systems completed within the prior two years—a restrictive capability filter.

The scope includes removal of the existing OL123M128x224FI display and installation of one full-color wall-mounted LED graphics display (model IFL3.9MM1280x768-I with 3.9mm pixel spacing and RGB LED technology) and one dual-zone LED video controller with Picture-in-Picture capability supporting HD-SDI, HDMI-4K, and standard HDMI inputs. The system must support MHSAA watersports programs including competitive swimming, diving, water polo, pace clock, and synchronized swimming functions. The contractor must furnish materials, labor, submittals (technical cut sheets and shop drawings), training for up to two system administrators (minimum four hours), complete documentation, and warranty certification. All work must comply with IEEE, EIA/TIA, NEC, FCC, UL, and MOSHA standards.

The contractor provides a one-year warranty with response times of eight hours for critical malfunctions affecting 20 percent or more of system functionality and two business days for other issues, plus manufacturer's warranties on all components. Annual maintenance contract pricing is required for bid evaluation consideration. An allowance of $5,000 is included for owner-directed infrastructure upgrades. Substantial completion is targeted for March 31, 2027, following Board approval and Notice to Proceed after October 26, 2026. Questions and clarifications are due September 24, 2026 by 5:00 p.m. Intent to bid is due September 28, 2026 by 5:00 p.m. A pre-bid conference is scheduled for September 22, 2026 at 1:00 p.m. at Hudsonville High School.