Pool Services for Marco Island Historical Museum

Collier County Museums Division is requesting quotes for pool cleaning and maintenance services at the Marco Island Historical Museum, 180 South Heathwood Drive, Marco Island, Florida, with responses due August 4, 2026 at 3:00 p.m. via the Collier County Procurement Services Division Online Bidding System. This is a Quick Quote solicitation; award will be made to the responsive vendor submitting the lowest quote.

The scope covers an approximately 21,000-gallon irregular kidney-shaped pool (18 inches deep, 23 feet at widest, 13 feet at narrowest) with sloping edges, a rock feature at the north end concealing mechanics and electrical components, a small waterfall created by a step-up area, inset filters near the waterfall and under a bridge, and filter buckets positioned a few feet from either side of the bridge. The vendor must conduct pool inspections two times weekly to assess overall condition, remove debris, monitor water quality parameters, and maintain structural elements and equipment, including annual filter cartridge changes (C-8418 200 SQF CS Series equivalent) and pump filter basket cleaning. The vendor must provide regular reports with photographs and documentation of maintenance activities.

The pricing proposal requires unit costs and total costs for 52 weekly pool inspection, cleaning, maintenance, and reporting visits and one filter cartridge replacement. The contract term is one-time purchase with pricing firm for the contract duration.

Insurance requirements include workers' compensation at statutory limits, employer's liability of $500,000 single limit per occurrence, commercial general liability of $1,000,000 single limit per occurrence with $2,000,000 aggregate, and automobile liability of $500,000 each occurrence, with Collier County named as additional insured on the commercial general liability policy. Vendors must submit proof of Florida Division of Corporations status, E-Verify enrollment documentation, a completed W-9 Form, and any required licenses. Questions are due July 24, 2026 at 3:00 p.m.