Pool of Vendors, Blanket Agreement to provide Graphic Design Services

Texas A&M University's Division of Finance and Business Services Procurement Services is establishing a pool of vendors through a blanket Master Order agreement to provide graphic design services on the College Station campus, with bids due July 28, 2026. The contract will commence September 1, 2026, for an initial one-year term with automatic renewal for successive one-year periods up to a maximum total term of five years.

Qualified vendors must hold a Bachelor's Degree in fine arts, graphic design, liberal arts, or equivalent, with a minimum of five years of graphic design experience and demonstrated proficiency in the latest Adobe Creative Suite (Photoshop, Illustrator, InDesign, and Acrobat). Bidders must submit portfolios in PDF format and three professional references from similar projects completed within the past two years.

Graphic design services are measured in hourly rates, with 100 hours as the baseline quantity. Pricing must remain firm for the duration of the agreement term, with vendors required to quote maximum percentage increases for each renewal period. Payment terms are Net 30 upon receipt, acceptance, and invoice. All deliveries must be F.O.B. Destination, Freight Prepaid to College Station, Texas, with no additional shipping, handling, or fuel surcharges accepted.

Artwork files and creative usage rights are owned by Texas A&M University; vendors retain copyrights for self-promotion purposes. Successful vendors must provide proof of insurance prior to commencing work, including Worker's Compensation, Commercial General Liability with limits of $1 million per occurrence and $2 million aggregate, Automobile Liability of $1 million combined single limit, and Excess/Umbrella Liability of $5 million combined total limit.

Texas A&M reserves the right to award agreements to one or more vendors and may extend the agreement to other Texas State Agencies designated as Institutions of Higher Education. Award is based on best value criteria including purchase price, vendor reputation, quality, past relationship with the institution, and ability to meet specifications and delivery requirements.