Pool Maintenance and Aquatic Parts

Oakland University is seeking a comprehensive three-year maintenance contract for its aquatic facilities located in Oakland County, Michigan. The procurement involves pool maintenance and aquatic parts services for a 770,000-gallon Olympic-size pool (ranging from 4'2" shallow to 14' deep) and a 1,600-gallon spa. The selected vendor must demonstrate the capability to respond to service calls within 24 hours and provide next-business-day emergency repairs. Specific equipment requiring maintenance includes Acu-trol and Evoqua Chemical Controllers, Vantage or Pulsar Chemical Feeders, Dolfin Commercial Pool Vacuum, Pentair CO2 feeders, spa pumps, and two 60 HP pool pumps. The university will evaluate proposals using a 100-point scoring system, with points allocated as follows: experience and qualifications (30 points), project approach and turn-around times (20 points), references (20 points), and cost (30 points). Key dates include a proposal due date of July 2, 2025, at 2:00 P.M. Eastern Time, with questions accepted until June 25, 2025, at 2:00 P.M. The contract will be structured across three contract years: Year One (7/7/2025 - 6/30/2026), Year Two (7/1/2026 - 6/30/2027), and Year Three (7/1/2027 - 6/30/2028).

The Request for Proposal does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must provide comprehensive insurance coverage, including $1,000,000 in commercial general liability, $1,000,000 in auto liability, and $5,000,000 in excess umbrella coverage. Vendors are required to submit detailed pricing, including hourly labor fees, emergency service call fees, and any additional service or gas fees. While the exact budget range is not explicitly stated, the comprehensive nature of the maintenance contract suggests a significant investment in pool and aquatic system upkeep. The university will require the selected vendor to have extensive experience in commercial pool maintenance, with a demonstrated ability to quickly diagnose and repair complex pool and spa systems. The contract's three-year duration indicates a desire for a stable, long-term partnership with a qualified maintenance provider who can ensure the continuous operation and optimal condition of the university's aquatic facilities.