Pool Dehumidification System Replacement

The City of Hopewell, Virginia is requesting sealed bids for removal and replacement of the dehumidification system at the Community Center Aquatic Facility under IFB 15-26, with bids due July 9, 2026 at 11:00 a.m. EST and a mandatory pre-bid conference and site visit on July 1, 2026 at 11:00 a.m. EST.

Bidders must hold a current Class A Contractor's license from the Commonwealth of Virginia Board of Contractors and appropriate specialty licenses for electrical work. Contractors must demonstrate a minimum of five consecutive years providing similar dehumidification system services and provide three project references of similar scope completed within fifteen years. A qualified master electrician must be employed for all electrical work.

The scope encompasses demolition and removal of the existing natatorium dehumidification equipment at the six-lane, 25-meter indoor pool facility (constructed 1982, approximately 225,000 gallons capacity, serving approximately 2,300 users monthly), installation of new dehumidification systems designed for natatorium use, ductwork modifications and air distribution, structural and building modifications, electrical work and utility coordination, controls integration, testing and commissioning, and permitting. All work must be submitted as a lump-sum fixed-price bid covering labor, materials, equipment, tools, supervision, permits, testing, inspections, transportation, delivery, and administrative costs. A three-year warranty on all work and materials is required. Contractors must maintain comprehensive liability insurance from companies authorized to do business in Virginia.

The anticipated timeline runs from contract execution in July 2026, notice to proceed in August 2026, construction start in September 2026, substantial completion by March 2027, and final completion by April 2027. Bid review and responsiveness determination occur July 13–15, 2026, with notice of intent to award by July 20, 2026. Written questions are due June 29, 2026 at 5:00 p.m. EST, with responses posted by June 30, 2026. The contract will be awarded to the lowest responsive and responsible bidder under the Virginia Public Procurement Act. Contract awards may be used cooperatively by other Virginia public bodies and governmental agencies with contractor consent. Bids may not be withdrawn for ninety days following the opening date except as permitted under the Virginia Public Procurement Act.