Pond, Fountain, and Aerator Maintenance Services

The City of Southlake, Texas is issuing a Request for Proposals (RFP2601B540JC260003) for Pond, Fountain, and Aerator Maintenance Services, with proposals due by 3:30 p.m. CST on Friday, February 6, 2026. The procurement seeks qualified, licensed vendors to provide comprehensive maintenance services for fourteen ponds, fifteen fountains, and one aerator located throughout municipal parks and facilities. Required services include algae and aquatic vegetation control, weekly pond inspections, EPA-, TDA-, TPWD-, and TCEQ-approved chemical treatments, fountain and aerator maintenance and repair, water quality testing, fish stocking, electrofishing services, manual algae removal, and the creation of a vegetation management plan. Vendors must employ a Texas Department of Agriculture Category 6 Applicator Licensed applicator and preferably a Certified Fishery Professional (CFP) or Fishery Biologist. All pricing must be submitted through the City's online Bonfire portal and shall be all-inclusive of labor, materials, delivery, and overhead, with vendors permitted to propose annual escalation percentages not exceeding four percent per year if the contract is extended. Proposers must provide four references, proof of current TDA Category 6 Applicator licensing, Safety Data Sheets for all proposed products, proof of Commercial General Liability and Comprehensive Automobile Liability insurance at a minimum of One Million Dollars, and acknowledgment of applicable Texas compliance statutes. The contract term is twelve months from the award date in April 2026, with the City holding the option to extend for up to four additional one-year periods contingent upon funding availability and satisfactory performance.

The RFP does not reference any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors that would limit competitive participation. No specific budget range or award value is disclosed in the procurement documents. Payment terms are Net 30 days upon receipt of invoice via City procurement card or purchase order, and the City does not guarantee minimum or maximum purchase quantities but anticipates purchasing exclusively from the awarded vendor during the contract term. Prospective vendors are encouraged to visit all public pond locations during normal business hours to assess current conditions prior to submitting their proposals. A Conflict of Interest Questionnaire must be filed with the City Secretary within seven days of proposal submission. This opportunity represents a single-source contract for pond and fountain maintenance services with potential five-year value depending on service scope and any proposed annual escalations.