Polymer Sheets for Signage

Sarasota County is conducting a Quick Quote solicitation for polymer sheets to be used in wayfinding signage, targeting specific locations within Sarasota County and Siesta Key CDP. The procurement specifically requires King ColorCore polymer sheets in a custom navy and white combination, utilizing the navy color code HEX #122d50. The county needs seven full sheets with precise dimensions: 36" x 25", 36" x 78", 36" x 70", 36" x 43", two sheets of 36" x 98", and 24" x 35". While the vendor is responsible for providing the raw material sheets, Sarasota County will handle all cutting and fabrication internally. Key procurement dates include a question submission deadline of December 5, 2025, at 5:00 pm, and a bid submission deadline of December 8, 2025, at 2:30 pm. The evaluation criteria will focus on selecting the responsive and responsible bidder offering the lowest total bid price, with a maximum threshold of $50,000. Bidders must submit electronic responses through the designated portal and provide references demonstrating prior experience supplying similar products.

The solicitation appears open to all responsive and responsible bidders without specific set-aside designations for disadvantaged enterprises. Vendors must submit a complete pricing proposal that includes a lump sum for the full sheets and a separate line item for shipping and delivery fees. All materials must be shipped F.O.B. Destination, with the county bearing no freight charges. Successful bidders will be required to provide a W-9 form and confirm adherence to a no-lobby affirmation. The county reserves the right to purchase additional quantities at the quoted unit price within 30 days of award and potentially continue purchasing at the same unit prices for up to one year, subject to total purchase thresholds. If no responsive quotes are received under the $50,000 threshold, Sarasota County may cancel the Quick Quote and re-solicit using an alternative procurement method. Payment will be processed by the Clerk of the Circuit Court in accordance with Florida's Local Government Prompt Payment Act, contingent upon receipt of a properly submitted invoice with the corresponding Purchase Order number.