Polymer concrete vault assembly, purchase and delivery of

Palm Beach County Board of County Commissioners' Purchasing Department issued a Request for Quotation (RFQ) on July 21, 2016, for the purchase and delivery of three units of polymer concrete vault assemblies, specifically Armorcast Products Company Model A6001833TAX36MT units. Each vault assembly must meet precise specifications including dimensions of 36" X 60" X 36", a 20,000-pound load rating, hex bolts, standard water logo markings, one 5" X 7" read lid on each cover, and one H2 AMR hole on one cover only. Bidders must submit a single, fixed unit price per vault assembly and indicate the delivery timeframe in days after receipt of order, with all pricing remaining firm for ninety days from the opening date. The submission deadline was July 27, 2016, at 4:00 P.M. local time, with responses accepted via fax or email. The successful bidder must provide factory/manufacturer warranty against defects in materials and workmanship, comply with the County's non-discrimination policy, and deliver goods on an F.O.B. destination basis with payment made upon acceptance of goods.

The procurement includes a 5% local preference for Palm Beach County businesses and an additional 5% preference for Glades businesses under the County's Local Preference Ordinance, requiring successful bidders to submit a completed Certification of Business Location with a valid Business Tax Receipt to qualify for local preference consideration. Small Business Enterprise (SBE) certified firms will receive consideration if their bids fall within 10% of the lowest responsive bid. The RFQ did not reference an incumbent vendor, current contractor, or specific award value or budget range. Palm Beach County, being exempt from federal and state taxes, will issue purchase orders for all deliveries, with invoices submitted to the County Finance Department bearing the applicable purchase order number. No site visits or bidders' conferences were scheduled for this solicitation.