Polyethylene (PE) Liner Pipe

The Kentucky Transportation Cabinet (KYTC), Division of Purchases, on behalf of the Division of Maintenance, issued Request for Bid (RFB) 605 2100000317 to procure polyethylene (PE) liner pipe and related materials for use across Highway Districts 1-12. The primary solicitation seeks 1,000 linear feet of PE liner pipe conforming to AASHTO Designation M 326-08 and ASTM Designation F894 specifications, along with 57 line items encompassing various pipe sizes ranging from 10.50"-11.75" outside diameter to 96"-101.75" inside diameter, grout materials for multiple pipe diameters, and oval male and female machined head HDPE pipe. Vendors must provide trained technicians at no cost to assist with pipe sizing and joining/connecting operations, with the vendor supplying all materials and equipment for extrusion welded joints. Awards are made on a district-by-district basis, with vendors not required to bid all twelve districts but mandated to submit bids on all line items within any selected district to be considered responsive. Evaluation criteria are based solely on price, with the lowest bidder receiving maximum points and other bidders scored proportionally. The bid closing date was January 29, 2021, at 10:00 AM EST, with written questions due by January 20, 2021, at 4:00 PM EST, and a tentative award date of February 12, 2021. The initial contract period runs from March 1, 2021, to February 28, 2022, with four optional one-year renewal periods available at the Commonwealth's discretion, and all delivery must occur within 30 calendar days of receipt of a delivery order with one percent per day deductions applied for late deliveries.

Reciprocal preferences apply to Kentucky resident bidders, with qualified bidder preferences designated for Kentucky Correctional Industries (20 percent preference) and other qualified nonprofit organizations (15 percent preference) in accordance with KRS 45A.490-494 and 200 KAR 5:410. The successful bidder must maintain Contractor's General Liability Insurance with minimum limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with an ACORD Certificate required within ten days of notice of intent to award. All bids must be submitted electronically to KYTC.Bids@ky.gov with the RFB number in the subject line, with mailed, faxed, or hand-delivered bids not acceptable. Pricing must be quoted F.O.B. Destination Freight Prepaid and Allowed, with vendors responsible for all freight charges, and price increases are prohibited during the first twelve months of the contract, with only one increase permitted thereafter based on industry-wide changes and requiring 30 days' written notice with supporting documentation. No incumbent vendors or budget range were specified in the solicitation documents, though the specific budget allocation for this procurement was not disclosed in the available materials.