Polo Shirts

The City of Philadelphia is soliciting bids on polo shirts as a micro purchase with bids due August 27, 2026. Award will be made to the lowest responsive and responsible bidder on a whole or line-item basis; all items must be quoted for award eligibility.

The micro purchase ceiling is $45,000, adjusted annually by the percentage increase in the Consumer Price Index for All Urban Consumers from January 1, 2020, rounded to the nearest $1,000. The contract term is 365 days from the effective date with no extensions. Delivery is FOB Destination Point at quoted prices. Quotes must remain valid for 60 days from submission or throughout the contract term for requirements contracts.

Sellers must complete and submit a signed Consent and Authorization Agreement through PHLContracts (the City's eProcurement platform) prior to bid closing; signatures required depend on company type. For corporations, both the President or Vice President and Secretary, Treasurer, or their assistants must sign. For limited liability companies, partnerships, and sole proprietorships, authorized partners, owners, or signers must execute the agreement.

Vendors must maintain Workers' Compensation insurance at statutory limits, General Liability at $500,000 per occurrence, and Automobile Liability at $300,000 per occurrence, with the City named as additional insured. Sellers must certify they are not indebted to the City for delinquent taxes, liens, judgments, or other debts without an established payment plan. All prices must be quoted net and exclusive of taxes. Payment is contingent upon delivery and City approval, and awarded vendors must complete electronic payment processing enrollment.

The City has issued a voluntary LGBTQ Applicant Data Form to identify LGBTQ-owned businesses and those holding concurrent certifications from ESMDC, PAUCP, Disability:IN, or WBENC. Submission is entirely voluntary.