Pollinator Seed Mix for Pigeon River 156832Bid Documents

The Indiana Department of Natural Resources, Division of Fish and Wildlife (Pigeon River), issued Request for Quotation (RFQ) 003000000087347 for a Pollinator Seed Mix to support prairie restoration at Cedar Swamp Wildlife Conservation Area in Steuben County. The procurement seeks a pre-mixed native seed combination specifically designed for planting 20 acres of upland habitat to complete the wildlife area's habitat restoration project. The seed mix specification includes four grass species (Canada wildrye, sideoats grama, plains oval sedge, and little bluestem), a rice hull filler component, and 25 native forb and legume species including milkweed varieties, coneflowers, goldenrods, asters, sunflowers, leadplant, and bushclovers, with each species assigned specific Pure Live Seed (PLS) seeding rates measured in pounds per acre totaling approximately 78 pounds of PLS. Bidders must deliver the seed to the Pigeon River Fish and Wildlife Area in Howe, Indiana, with all delivery fees included in the quoted price. Responses must be submitted by May 5, 2026, at 11:00 AM EDT via email to asimonton@dnr.in.gov, fax to (317) 972-3275, or mail to the specified address; the solicitation is not eligible for electronic submission through the supplier portal. All questions must be submitted by April 28, 2026, at 11:00 AM EDT, and quoted prices must remain valid for thirty (30) calendar days following the response due date in compliance with Indiana State Law. Evaluation is based solely on bid price with 100 percent weighting on the quoted cost.

The solicitation includes multiple purchasing preferences and participation goals but does not establish specific set-asides or restrictions on eligible bidders. Purchasing preferences are available for U.S. manufactured products, Indiana businesses, Indiana-manufactured goods, recycled materials, and small businesses; additionally, Minority and Women's Business Enterprise (MWBE) subcontractor participation goals are set at 8 percent for minority participation and 11 percent for women participation, with Indiana Veteran Owned Small Business Enterprises (IVOSB) goals at 3 percent. All respondents must comply with applicable state and federal laws, including employment eligibility verification and drug-free workplace certification. No incumbent contractor, funding amount, or contract award value is specified in the RFQ documents; however, the total seed quantity required for the 20-acre project can be calculated from the detailed specification spreadsheet to determine approximate costs for budgeting purposes.