Police Helicopter Searchlights and Installation

The City of Pasadena Police Department's Air Operations Section is seeking qualified vendors to purchase and install two to three searchlight systems for Bell OH-58 police helicopters used in law enforcement and public safety missions. The procurement requires bidders to be FAA Part 145 repair station certified, with specific installation experience in helicopter searchlight systems, and located within 200 miles of Pasadena. Searchlight system specifications mandate interoperability with the existing Wescam MX-10 camera and Churchill mapping system, with requirements including a maximum system weight of 70 pounds, minimum lumens output of 18,000, and minimum azimuth rotation of +/-180 degrees. The bid will be received electronically via the City's eProcurement Portal prior to 2:00 pm on Thursday, February 29, 2024, with a proposed contract duration of three years from the date of execution. Evaluation criteria will focus on cost, project completion time, and overall ability to meet solicitation requirements, with the contract awarded to the most responsive, responsible, and qualified vendor. Bidders must provide a relevant experience form demonstrating previous work with governmental agencies, and the installation will involve cable fabrication, metal fabrication, and integration with existing mapping and camera systems.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract appears to be open to qualified vendors who can meet the technical and geographical requirements, with no apparent limitations based on business size or minority status. While no incumbent vendors are identified, the project requires integration with existing Wescam MX-10 camera and Churchill mapping systems on the Bell OH-58 police helicopters. The department's budget allows for purchasing and installing two to possibly three searchlights, though specific budget ranges are not explicitly detailed in the documentation. Vendors must complete several mandatory forms, including a Unique Entity Identifier (UEI) from SAM.gov, a Non-Collusion Declaration, and provide comprehensive documentation about their workforce and technical capabilities. Additional documentation requirements include a Disclosure of Lobbying Activities form and detailed subcontractor listings, suggesting a comprehensive vetting process for potential contractors.