Police Fleet Equipment

The City of Covington, Kentucky, through the Departments of Police and Public Works, Fleet Management Division, is seeking bids for Police Fleet Equipment via Invitation to Bid (ITB250902). The procurement involves acquiring new, unused 2025 model year or newer vehicles, specifically five Dodge Durango Pursuit AWD police cruisers, five Toyota Camry LE AWD Hybrid sedans, and one Ford F150 Crew Cab 4x4 pickup truck. Bids are due on September 25, 2025, at 10:00 A.M., with an award recommendation expected 30-90 days after bid opening. The city intends to award vehicle upfitting (parts, labor, and transportation) to a single supplier/source for each vehicle type. Evaluation criteria will include net bid price, warranty terms, anticipated delivery date, fuel efficiency, and operational efficiency, utilizing a weighted scoring system. Bidders must provide comprehensive pricing, detailed vehicle specifications, manufacturer information, and comply with various required affidavits including non-collusion and campaign finance certifications.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Bidders are required to provide minimum warranty coverage, including a five-year/60,000-mile powertrain warranty and a three-year/36,000-mile bumper-to-bumper warranty. The City of Covington is exempt from sales and use tax and encourages bidders to include all available discounts. While specific budget ranges are not detailed in the documentation, the procurement involves multiple vehicle types with associated upfitting costs. Payment terms are standard Net 30, and the procurement suggests a comprehensive approach to fleet management that prioritizes operational efficiency and cost-effectiveness. The solicitation indicates a strategic approach to vehicle procurement that considers long-term performance, warranty protection, and total cost of ownership.