Police department specialty uniforms

The City of Scottsdale is seeking sealed proposals for police department specialty uniforms, including uniform polo shirts (short and long sleeve) from manufacturers such as Fechheimer Vertex with Cold Black technology, Blauer, or 5.11 Performance Polo; uniform pants from 5.11 in khaki or tactical colors; bike unit shorts and pants; and Spiewak fleece jackets. Respondents must provide customization services including embroidery with specified thread colors and stitch counts, heat seal applications, breast pocket installation, shoulder patch attachment, and mic loop installation. The estimated quantities include 100 short sleeve shirts, 100 long sleeve shirts, 100 pants, 25 shirts with pockets, 10 heat seals, 30 embroidery services, and additional quantities for specialty items. Proposals must be submitted electronically through the City of Scottsdale Bonfire procurement portal by 2:00 p.m. local time on March 19, 2026, with written questions due by March 13, 2026. Evaluation will be based on total bid cost excluding applicable taxes, with award to the lowest responsible and responsive bidder, and the City reserves the right to award by individual line item, group of line items, or as a total. Respondents must demonstrate a minimum of three consecutive years of business experience in the Phoenix/Scottsdale metropolitan area and must be a manufacturer or authorized vendor of the specified products, with a required warranty of at least six months from the City's in-service date. Sample uniforms (one long sleeve shirt, one short sleeve shirt, one jacket, and one set of pants and shorts) must be submitted at no cost to the City and will be evaluated through wear testing for a minimum of one week.

There are no identified set-asides or restrictions based on disadvantaged enterprise status noted in the solicitation documents. All respondents must comply with Arizona's E-Verify Program requirements and demonstrate lawful presence in the United States. Contractors are required to maintain Commercial General Liability insurance of $1,000,000 per occurrence, Workers' Compensation coverage, and Vehicle Liability of $1,000,000 per occurrence if vehicles are used for delivery. The contract term is one year from the effective date of award, with the option for four additional one-year renewal periods. Delivery must occur within 30 days of purchase order receipt, with vendors required to demonstrate capability to deliver a minimum of four times daily between 7:00 a.m. and 6:00 p.m., Monday through Friday, excluding holidays, with all freight and delivery charges F.O.B. City of Scottsdale included in quoted unit prices. No incumbent vendors or budget range is identified in the procurement documents; pricing will be determined through competitive bidding based on the submitted proposals.