Polaris ATV/UTV Sportsmen 570 EPS and General 1000

The State of Michigan Department of Natural Resources Law Enforcement Division issued a Request for Proposal on June 23, 2022, for the procurement of all-terrain vehicles and accessories. The solicitation seeks eight vehicles total: four Polaris Sportsman EPS 570 units in Sage Green (or Desert Sand as acceptable alternate) and four Polaris General 1000 Premium units in Matte Titanium Metallic, along with specified accessories for each model. All vehicles must be delivered to Cynergy Wireless Products in Troy, Michigan, within sixty business days from order receipt and ninety calendar days from the order date on an F.O.B. destination basis. The RFP permits bidders to submit proposals for the exact specified units, comparable alternate Polaris models with equivalent or superior specifications, or alternate brand units if the specified Polaris units are unavailable, with the State reserving the right to determine whether proposed alternates qualify as comparable. Mandatory requirements and technical criteria will be evaluated first, followed by price evaluation among compliant proposals, with award to the responsive and responsible bidder offering the lowest price. Critical deadlines include July 5, 2022 at 3:00 p.m. EST for bidder questions, July 11, 2022 at 5:00 p.m. EST for posted answers, July 15, 2022 at 3:00 p.m. EST for proposal submission, and an anticipated contract start date of August 1, 2022. Pricing for all vehicles and accessories must be firm for the entire contract term with all delivery costs included, and the State will make payments by Electronic Funds Transfer within forty-five days of invoice receipt.

The State will consider qualified disabled veteran and service-disabled veteran-owned business (SDVOB) status under Michigan law as part of the evaluation process, along with overall economic impact to Michigan including principal place of performance, Michigan employment, and job creation. Contractors must maintain commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 general aggregate, along with additional required coverages. The contract includes a liquidated damages provision of $5,000 for late or improper completion, plus an additional $1,000 per day for each day the contractor fails to remedy any delay. Bidders are encouraged to offer quick payment discounts to expedite payment processing. All proposals and resulting contracts are subject to disclosure under Michigan's Freedom of Information Act, though bidders may request confidential treatment of trade secrets and proprietary information by completing the required Confidential Treatment Form. The RFP does not specify a budget range or award value in the available documentation.