Polara ICCUs and Push Button Accessories

The Texas Department of Transportation (TxDOT) Lubbock District is conducting a Request for Offer (RFO) for the procurement of Polara Intelligent Conflict Control Units (ICCUs) and Push Button Accessories under NIGP Class-Item 550-80. The solicitation specifically seeks 12 units of ICCU Shelf Model Including Hardware Kit, Power Supply and ICB and all Cabinet Package, and 96 units of 9x15 iDetect S2 APS Push Button Station Black/Yellow. These components are designed for accessible pedestrian signals, with detailed specifications outlined in the DMS-11132 document, which requires compliance with the latest Texas Manual on Uniform Traffic Control Devices. Evaluation will be based on best value criteria, considering factors such as quality, reliability, delivery terms, and past vendor performance. Key submission requirements include a Bid Table, Execution of Offer, Texas Family Code Schedule, HUB Subcontracting Plan, and detailed technical documentation demonstrating compliance with specifications. The solicitation opened on December 12, 2025, with questions due by December 16, 2025, and TxDOT's responses to be posted by December 19, 2025. The final submission deadline is December 29, 2025, at 3:00 PM Central Time, with a tentative contract award date of January 12, 2026.

The procurement includes a mandatory Historically Underutilized Business (HUB) Subcontracting Plan with a statewide participation goal of 21.1 percent for commodity contracts. Respondents must be registered on the Texas Comptroller of Public Accounts Centralized Master Bidders List (CMBL) and have appropriate National Institute of Governmental Purchasing (NIGP) codes. The solicitation is being advertised as proprietary under Texas Government Code 2155.067, suggesting potential limitations on competitive bidding. Vendors must provide comprehensive documentation, including ISO 9001:2008 certification, and products must meet specific functional, electrical, and environmental requirements, including operation across a temperature range of -30 to 165 degrees Fahrenheit. The contract is non-exclusive, with no guaranteed minimum quantities, and will require a 60-month full warranty on all equipment. Successful vendors must be prepared to submit monthly HUB Progress Assessment Reports and may be subject to ongoing evaluation to maintain eligibility. While no specific award value is explicitly stated, the procurement involves multiple units of specialized traffic signal equipment, indicating a potentially significant contract opportunity for qualified vendors.