Polar King Refrigerated Trailer

The Missouri Department of Conservation (MDC) has issued a Request for Quotation (RFQ) for the procurement of one new refrigerated trailer equipment unit. The specific deliverable is a 6' by 16' Polar King Refrigerated Trailer with a 54" door, double 6,000-pound axle, GVWR of 9,990 pounds, double E-Track ready walls, and two rolls of stainless-steel freezer hanger brackets. Suppliers must be Missouri-based to facilitate pickup and service. The RFQ is due by May 15, 2026, at 2:00 PM Central Time, with delivery required by June 15, 2026, and the contract period extends from award date through the delivery date. No pre-bid conference or facility tour is scheduled. Award will be made to the lowest and best bid that complies with all mandatory specifications and requirements, with pricing to be firm and fixed on an F.O.B. Destination basis, meaning all costs including delivery, unloading, and freight are prepaid by the supplier. Payment terms require settlement within thirty (30) calendar days of invoice submission following Department acceptance of goods.

Suppliers must satisfy multiple business compliance requirements prior to award, including Missouri tax compliance certification, Missouri Secretary of State registration or exemption documentation, Domestic Products Procurement Act compliance, and conflict-of-interest declarations. The solicitation includes an incentive program offering five to fifteen bonus points for commitments to Organizations for the Blind or Sheltered Workshops equal to at least 2% or $5,000 of the total contract value, effectively creating a set-aside opportunity for these entities. Responses may be submitted electronically via MissouriBUYS, powered by MOVERS, or by hard copy mail if approved by the buyer. The contract is subject to non-appropriation of state funds and may be terminated for convenience by the Department with thirty (30) days' written notice. No incumbent vendors or budget range is specified in the solicitation materials.