PMAA 5617 - two atvs purchases with trade-ins

The State of Colorado Department of Personnel and Administration (PMAA) issued a Documented Quote (DQ) solicitation for the purchase of two off-road vehicles (ATVs), identified as PMAA 5617, with trade-in provisions included in the transaction. The procurement was posted on August 21, 2014, with a closing date of August 28, 2014, and was open for online response submission. The solicitation required vendors to provide two all-terrain vehicles (tracked or wheeled) at a unit price of $5,250.00 each, totaling $10,500.00 for both vehicles. Delivery was mandated to the Monte Vista Office located at 0722 S. Road 1E, Monte Vista, Colorado 81144, under FOB Destination terms with freight prepaid by the vendor. The procurement utilized standard Purchase Order Terms and Conditions dated January 1, 2009, and required vendors to complete Form 276 (Surplus Property Form) as part of their response. The buyer contact was Raevena Lopez, with the requesting office phone number listed as 719-587-6902 and the State of Colorado Procurement Office located at 1313 Sherman Street, 6th Floor, Denver, Colorado 80216.

The solicitation documents do not indicate any specific set-aside designations for disadvantaged enterprises or restrictions limiting responses to particular organization types. No incumbent vendor information or existing contractor details were documented in the available procurement files. The procurement structure as a Documented Quote represents a simplified procurement method typically available to qualified vendors meeting standard state contracting requirements. No explicit evaluation criteria beyond price and delivery terms were itemized in the available documentation. The total estimated procurement value was $10,500.00 for the two vehicles at the fixed unit price of $5,250.00 each, and the solicitation status indicates that the procurement has been completed and expired as of the review date.