PMAA 5617 May 2015 3 ATV's w/ trade-ins

The State of Colorado, Department of Natural Resources, Division of Parks and Wildlife, issued a Request for Documented Quotations (DQ1_1622) for the procurement of three brand new all-terrain vehicles and trade-in valuations for four used off-road vehicles. The specific equipment requirements include one 2015 Honda Fourtrax Foreman Rubicon 4X4 with Power Steering, one 2015 Honda Fourtrax Foreman 4X4, and one 2015 Can-Am Outlander L500, each with detailed specifications regarding engine type, transmission, suspension, braking systems, tires, and emissions standards. Additionally, the state seeks trade-in valuations for one 2005 Honda Rancher 350 ATV, one 2006 Kawasaki KLX 250 motorcycle, and two 2005 Suzuki DR-650 motorcycles. All new equipment must be delivered to the Monte Vista Office by June 26, 2015, with a trade-in viewing opportunity scheduled for June 9, 2015, from 9:00 a.m. to 12:00 p.m. at the Monte Vista location. Bids were due on June 17, 2015, at 3:00 p.m. Mountain Standard Time, with awards to be announced by June 19, 2015, at 4:00 p.m. Vendors must submit pricing for each ATV, warranty information, and trade-in values through the Colorado Vendor Self-Service system, email, USPS, courier service, or hand delivery to the Procurement Office in Denver, and must be registered on the VSS system by June 15, 2015, to be considered responsive. The state intended to make multiple awards to multiple vendors from this solicitation, with all costs including delivery and freight to be included in the final bid price.

The procurement documents do not specify set-aside designations or restrictions limiting responses to particular organization types, disadvantaged enterprises, or minority-owned businesses. No incumbent vendors or current contractors were identified in the solicitation materials. Vendors must maintain maintenance and repair facilities within 350 miles of Monte Vista, Colorado, and must comply with Colorado Purchase Order Terms and Conditions, which establish payment requirements within 45 days of receipt of acceptable goods and correct invoice, require vendor registration and employment eligibility verification, and incorporate state cyber security policies and confidentiality agreements. Sole brand documentation has been approved for all three new ATVs, restricting competition to the specified manufacturers with no equivalent substitutions permitted without Colorado Parks and Wildlife approval. No specific budget range or estimated award value was disclosed in the solicitation documents, though the final award value would be determined by the competitive bidding process and the lowest responsive and responsible bids received from vendors.