Pmaa, 5504, aerators

The State of Colorado Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife, issued a Request for Documented Quotation (DQ1 2017-0989) for the procurement of pond aeration equipment and materials. The solicitation sought qualified vendors to supply two complete pond aerator systems, each capable of independently aerating 12 acres of water, along with associated components including six diffusers, three compressors, and one enclosed cabinet per unit, totaling twelve diffusers, six compressors, and two cabinets across both units. The equipment specifications were based on the Keeton Industries TR6DP model featuring 1/2 horsepower Gast Rocking Piston compressors, programmable digital timers, Duraplate membrane diffusers, 100% recycled plastic cabinets, 275 CFM cooling blowers, adjustable aluminum manifolds, and self-weighted tubing with warranties including lifetime coverage on diffusers and a full 2-year system warranty. All equipment and materials required delivery to Colorado Parks and Wildlife at 8804 N County Road 3, Wellington, Colorado on or before March 31, 2017, with the State bearing no shipping or freight costs and all delivery expenses included in the final bid price. The written inquiry deadline was March 7, 2017 at 3:00 PM MST with answers posted by March 8, 2017, and bids were due March 10, 2017 at 11:00 AM MST, with bid award expected by close of business on March 13, 2017. Bidders were required to submit pricing on a single line item basis for all aerators and materials including delivery, along with warranty information, specification verification sheets, delivery confirmation, vendor information, automobile liability insurance certificates with minimum limits of $1,000,000 per accident combined single limit, and current W-9 forms where applicable.

Service Disabled Veteran-Owned Small Businesses officially registered with the U.S. Department of Veterans Affairs were eligible to receive a 5% price preference on bid pricing, and resident bidders could receive preference against nonresident bidders as permitted under Colorado statute. All vendors were required to maintain active registration on the Colorado Vendor Self-Service (VSS) system and provide current automobile liability insurance certificates. While the bid specifications referenced the Keeton Industries TR series model, alternative brands were acceptable provided they met identical aerator elements and capability specifications, with the contracting agency confirming it did not show favoritism toward Colorado companies or local employers. The procurement was awarded to the lowest responsive bidder meeting all specifications, with the State intending to make one vendor award from this solicitation. No specific budget range or award value was disclosed in the solicitation documents, and no incumbent vendors or current contractors were identified. All vendors were required to comply with Colorado state law, tax exemption requirements, and employment eligibility verification standards, with contracts to be issued as Colorado Purchase Orders subject to standard terms and conditions.