Pmaa, 4261, oxygen for liquid oxygen system

The State of Colorado, Department of Natural Resources, Division of Parks and Wildlife, issued a Request for Documented Quotation (DQ1 2017-0252) seeking competitive bids for the supply and delivery of Industrial Grade Liquid Oxygen to the Colorado Parks and Wildlife Mt. Shavano Fish Hatchery in Salida, Colorado. The procurement requires bidders to deliver liquid oxygen (LOX) with an expected consumption of 6,000 or more gallons every 4 to 6 weeks, commencing October 1, 2016, under a 12-month initial contract term through June 30, 2017, with optional renewal for up to four additional 12-month periods not to exceed five years or June 30, 2021. Bidders must demonstrate the capability to provide tank inspection and monitoring through both physical inspection and telemetry systems, with flexibility to deliver on an as-needed basis or approximately every 4 to 5 weeks. Pricing must be submitted on a per-gallon basis for the 6,000-gallon minimum quantity, with all costs including delivery, trade-in value, and discounts incorporated into the final bid price; the State will not reimburse for shipping or freight costs. The solicitation was posted on September 2, 2016, with a written inquiry deadline of September 7, 2016, and bid responses due by September 12, 2016, at 11:00 a.m. MST, with award expected by September 13, 2016. Bidders must maintain commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $1,000,000 general aggregate, workers' compensation insurance, and automobile liability insurance with $1,000,000 combined single limit coverage, with the State named as an additional insured. Required submissions include a completed Bid Pricing, Specification Verification and Delivery form, a Vendor Information Sheet, a W-9 form, and a copy of the automobile insurance policy, with submissions accepted via email, USPS, courier service, or personal delivery to the CPW Procurement Office in Denver.

The solicitation documents do not identify any set-aside designations or restrictions limiting participation to disadvantaged enterprises or specific organizational types, nor do they reference any incumbent vendors or current contractors. The requirement for telemetry monitoring capabilities indicates that the selected vendor must provide and supply telemetry equipment as part of their service delivery, as the bulk tank at the hatchery does not have existing telemetry infrastructure. Prices must remain firm for the first 12 months, and any rate adjustments in renewal periods may not exceed the lower of the average Consumer Price Index for the West Urban Region or five percent. The solicitation documents do not specify an explicit budget range or total award value; however, the estimated consumption of 6,000 gallons minimum per delivery cycle and the requirement for deliveries every 4 to 5 weeks provide a basis for vendors to calculate anticipated annual volumes and corresponding bid pricing. All terms and conditions are governed by the State of Colorado's standard Purchase Order Terms and Conditions, which establish a 45-day payment period from receipt of acceptable products and correct invoices, and the State is exempt from federal excise taxes and state and local sales and use taxes.