Plywood for Master Agreement

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is seeking quotations to establish a Master Agreement for plywood products specifically for the Maine Department of Corrections - Maine State Prison. The procurement covers five specific plywood categories: 3/4" Cabinet Grade Birch (30 sheets annually), 1/2" BB/CC Exterior Plywood (105 sheets annually), 3mm Baltic Birch (47 sheets annually), 1/4" Plywood (120 sheets annually), and 1/8" Luan (up to 20 sheets annually). All products must meet CARB P2 and TSCA Title VI compliance standards where applicable. Responses are due by 4:00 p.m. Eastern Standard Time on November 26, 2025, and must be submitted through the State of Maine's Vendor Self Service (VSS) system. The initial contract term runs from January 1, 2026, through December 31, 2026, with potential renewal options extending through December 31, 2030. Vendors must commit to delivering products within 30 calendar days of receiving a Delivery Order, with preference given to those capable of faster delivery. The primary evaluation criteria include compliance with specifications, pricing, and delivery capabilities.

The solicitation does not specify explicit set-aside designations or restrictions for specific types of enterprises. Vendors must certify compliance through documentation including a Bid Cover Page and Responsible Bidder Form, affirming no debarment, suspension, or criminal convictions within the past three years. The State intends to award to the lowest-priced qualified bidder but reserves the right to make multiple awards if deemed in the State's best interest. There are no guaranteed minimum purchase quantities, and actual purchases will depend on departmental budgets and operational needs. The contract will be FOB Destination with all shipping costs included in pricing, and prices must remain firm for a minimum of twelve months following award. Payment terms are net 30 upon receipt of accurate invoices, and the State is tax-exempt. While no specific budget range is listed, the annual procurement volume suggests a moderate-value contract with potential for up to five years of continued procurement across various state departments, with the primary delivery location being the Maine State Prison in Warren, Maine.