Plumbing/hydronic heating maintenance & repair service contract

Wellesley Housing Authority is requesting quotes for a plumbing and hydronic heating maintenance and repair service contract in Wellesley, Massachusetts, with quotes due October 8, 2026 (4:00 PM October 7 per the RFQ document) and a non-mandatory pre-bid conference on September 23. The estimated contract value is $40,000 with a not-to-exceed limit of $50,000 for a one-year term commencing November 1, 2026.

The scope covers preventative maintenance and on-call repair and emergency services across six housing developments with 233 units in 42 buildings. Services include annual preventative maintenance on 28 boilers and 47 water heaters, regular service-call response within two hours, and emergency response within one hour, available 24 hours, 365 days per year. All work must be performed by Massachusetts-licensed plumbers, gasfitters, and heating technicians with no subcontracting permitted without prior written Authority consent.

Contractors must submit pricing as lump-sum annual amounts for boiler and water-heater preventative maintenance, hourly rates for licensed plumber services during regular hours and after-hours/weekend/holiday work, and a fixed materials allowance of $10,000 included in evaluation. Work is subject to prevailing wage requirements under Massachusetts General Laws Chapter 149, with rates specified in Appendix A. All employees must complete 10 hours of OSHA-approved safety training and possess EPA Lead certification. Performance and payment bonds are required (contract exceeds $25,000), along with workers' compensation and employers' liability insurance and commercial general liability coverage of $1,000,000. Questions are due October 1, 2026. Award is anticipated within 30 days of quote opening, subject to Board approval.