Plumbing Services-SD State Fair

The South Dakota Department of Agriculture and Natural Resources, State Fair Division, is seeking proposals from qualified and licensed plumbing contractors to provide comprehensive, year-round plumbing services at the South Dakota State Fairgrounds in Huron. The procurement encompasses on-call maintenance, emergency response, seasonal preparation, and project-based plumbing services across multiple buildings, restrooms, and campgrounds. Required deliverables include winterization and de-winterization of plumbing systems, maintenance and repair of fixtures and systems, underground utility excavation, fire protection and water system inspections, and emergency repair response within one hour. Contractors must submit cost proposals utilizing industry-standard pricing formats that include hourly rates for apprentice plumbers, journey worker plumbers, and master plumbers, plus daily or hourly equipment costs, with all expenses including labor, equipment, travel, and materials incorporated into the total contract amount. Evaluation criteria include specialized expertise and technical competence, available resources, record of past performance, cost, familiarity with the project locale, availability, project management techniques, and ability to handle special constraints. Offeror questions must be submitted by April 13, 2026, with responses provided by April 20, 2026, and proposals are due by 5:00 PM Central Time on May 11, 2026. The anticipated award decision and contract negotiation is scheduled for May 25, 2026, with the contract period running three years from June 1, 2026, through December 31, 2029, and an option to renew for two additional years by mutual agreement.

Prospective offerors must be licensed plumbing contractors and must submit at least three references from previous similar contracts. Insurance requirements include commercial general liability insurance of at least one million dollars per occurrence, professional liability insurance of at least one million dollars, business automobile liability insurance of at least one million dollars per accident, and workers' compensation insurance as required by South Dakota law. The RFP does not specify set-asides for disadvantaged enterprises or restrictions on organizational types eligible to respond. No incumbent vendor or current contractor information is provided in the RFP documentation. The contract requires contractors to coordinate directly with vendors regarding water service activations and shutdowns for vendor-owned buildings on the fairgrounds. No specific budget range or award value is listed in the procurement documents; pricing will be evaluated as part of the proposal assessment process.