Plotter and Software

The City of Pittsburgh's Office of Management & Budget, on behalf of the Department of Innovation and Performance, is conducting a Request for Quote (RFQ #2022-RFQ-125) for a specific plotter and software procurement. The solicitation seeks a Hewlett Packard Pagewide XL 4200 MFP with detailed configuration requirements, including two roll drawers, Adobe postscript, a top stacker, and Clic plot submission software. The RFQ was released on April 29, 2022, with a strict response deadline of May 23, 2022, at 3:00 pm, structured as a one-time purchase with a maximum budget of $30,000. Vendors must submit responses electronically through the ProcureNow portal and provide comprehensive pricing that includes all shipping and delivery costs. The procurement requires vendors to complete a detailed vendor questionnaire, submit a W-9, agree to standard city terms and conditions, and provide a vendor registration form. Evaluation will likely focus on compliance with technical specifications, pricing, and completeness of submitted documentation.

The RFQ does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The procurement appears open to qualified vendors who can meet the technical specifications and submission requirements. Payment terms are established at Net 45 days, with purchase orders to be F.O.B. Destination. The total budget for this procurement is capped at $30,000, covering the HP Pagewide XL 4200 MFP, additional drawer configurations, software, and associated equipment. No information is provided about incumbent vendors or existing technological infrastructure that might require integration. Vendors will need to ensure their proposed solution precisely matches the city's detailed equipment specifications, including the specific plotter model, configuration options, and software requirements. Interested vendors must carefully review all documentation and be prepared to provide a comprehensive solution that meets the City of Pittsburgh's exact technological needs.