Playing Fields Line Marking

The Town of Brookfield, Connecticut is seeking qualified contractors to provide weekly athletic field line marking services across five municipal locations through an Invitation to Bid (ITB) solicitation process. The procurement encompasses line marking services at Whisconier Middle School, St. Joseph's Church, Grays Bridge Field, Town Hall, and Cadigan Park, with work scheduled once weekly from the second week of March through the second week of November (36 weeks annually). The contractor must mark a total of 14 athletic fields including baseball fields, softball fields, and multiple soccer fields of varying sizes using quality paint products such as Pioneer Athletic or Serwin-Williams brands. The Town intends to award a three-year initial contract term covering the 2026 through 2028 seasons with options to extend for two additional one-year terms through the 2030 season. Bids were due on January 29, 2026 by 11:00 AM at the Town of Brookfield Purchasing Manager's office located at 100 Brookfield, CT 06804. Site inspections were encouraged prior to bid submission, with access to Whisconier Middle School restricted to outside school hours (before 8:00 AM or after 3:30 PM), and no pre-bid conference was scheduled. Successful bidders must maintain comprehensive general liability insurance of $1,000,000 per occurrence with the Town as additional insured, workers' compensation insurance at statutory limits, auto liability insurance of $1,000,000 per occurrence, and professional liability coverage of $2,000,000, along with providing a one-year unconditional guarantee on all work performed.

The solicitation document does not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. No budget allocation or estimated total contract value is disclosed in the available documentation. The Town is exempt from sales tax and will provide a Connecticut Certificate 134 to the successful bidder, eliminating sales tax obligations. Contractor-specified pricing and payment terms will be accepted, with payment due within 30 days of invoice receipt following inspection and acceptance of work on an FOB Destination basis. Work scheduling should occur on Thursdays or Fridays when weather permits and must be coordinated with the Parks & Recreation Department to avoid conflicts with scheduled games. Interested parties should direct inquiries to Julian Capadose, Procurement Officer, at the Town of Brookfield by telephone at 203-775-7323 or email at purchasing@brookfieldct.gov.