Plastic bags - request for quote

The Colorado Department of Corrections (CDOC) issued a Documented Quote Solicitation for plastic bags to be delivered to the Central Canteen facility in Canon City, Colorado. The procurement requested three separate line items: 750 cases of 22" x 26" clear vented plastic bags (2.5 mil, 250 per case), 600 cases of 22" x 34" clear vented plastic bags (2.5 mil, 250 per case), and 100 cases of 12" x 18" clear non-vented plastic bags (1.1 mil, 2,000 per case). Bidders were required to submit quote responses by September 29, 2015 at 1:00 PM MST via email to maryann.shaw@state.co.us or fax to 719-269-4064, with bid prices submitted on a per-case basis for each line item with all freight costs included under FOB-destination terms. All prospective bidders were required to be registered on the Colorado Vendor Self Service website prior to submission and were responsible for monitoring the solicitation for any modifications or addenda during the open bidding period. Payment terms were assumed to be Net-45 days after receipt of goods and invoice unless otherwise specified, though payment terms of less than 45 days with discounts such as 2%-10 days were encouraged for consideration.

The CDOC reserved the right to award the solicitation to a single bidder or divide the award among multiple bidders based on cost and other evaluation factors, including quality, safety, security considerations, delivery date, bidder qualifications and experience, and certified status as a Service Disabled Veteran Owned Small Business (SDVOSB). While no specific award date or contract term was identified in the solicitation documentation, and no incumbent vendors or budget range was listed, the evaluation criteria indicate that SDVOSB certification could provide a competitive advantage in the bidding process. The specification-driven nature of this procurement and the inclusion of security considerations as an evaluation factor reflect the specialized requirements of correctional facility operations.