Plant and foliage maintenance services, TER contract

The Palm Beach County Board of County Commissioners, Purchasing Department, issued a Request for Quotation (RFQ) for comprehensive plant and foliage maintenance services at Palm Beach International Airport. The procurement seeks a vendor to provide monthly maintenance services consisting of a minimum of three days per week (Monday, Wednesday, Friday, 7:30 am-4:00 pm) and quarterly night work between 12:00 pm and 4:00 am for approximately 900+ plant specimens throughout the terminal, concourses, and multi-level parking garages. Required services include soil moisture inspection and replenishment, pest and disease control, pruning, dust removal, trash removal, weed control, and plant replacement as needed, with maintenance of various plant varieties including dracaena, pothos, philodendron, aglaonema, ficus, and bougainvillea. Qualified vendors must provide minimum three professional references, current Lawn & Ornamental Pest Control License, proof of Commercial General Liability Insurance at $1,000,000, Pollution Legal & Remediation Liability at $500,000 per occurrence, Business Auto Liability at $500,000, and current Workers' Compensation coverage. Pricing shall be submitted on a total factored rate basis combining an annual offer for regular maintenance services (80% weighting) and an hourly rate for services outside regularly scheduled tasks (20% weighting), with the County reserving the right to reject awards under $1,000 or multiple small fragment awards deemed financially disadvantageous. The mandatory site inspection was held on June 26, 2019, at 9:00 am at the airport's Main Terminal, with quotations required by July 11, 2019, at 4:00 p.m. Palm Beach County time. The contract shall be awarded for an initial term of twelve months with options to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds.

A 5% local preference applies to vendors with a permanent place of business in Palm Beach County, and Small/Minority/Women-owned Business Enterprises (S/M/WBE) within 10% of the lowest bid receive preference consideration. All vendors must register in the County's Vendor Self Service system and comply with criminal history records check requirements for airport work, with insurance coverage required to be maintained throughout the contract term. No incumbent vendors or existing contractors are referenced in the procurement documentation. The County is exempt from federal and state taxes, and payment is rendered only upon County acceptance of services in accordance with the Florida Prompt Payment Act. No specific budget range or award value is provided in the solicitation materials, though the County reserves discretion in award decisions based on responsiveness, responsibility, and qualifications of proposers.