Pitkin County HCPF Medicaid Grant Consultant

Pitkin County is leading a procurement for a Medicaid Grant Consultant on behalf of a six-county Colorado consortium including Clear Creek, Garfield, Gilpin, Park, Pitkin, and Routt Counties. The Request for Proposals (RFP) seeks a consultant to support implementation of new Colorado Department of Health Care Policy and Financing (HCPF) Medicaid rules for State Fiscal Year 2025-2026. Key deliverables include project management, fiscal tracking, customized training for County Medicaid Managers, facilitating regional collaboration, and developing sustainable processes for ongoing rule implementation. The proposal evaluation will employ a weighted criteria system: 30% for project approach, 20% for similar work experience, 40% for estimated service costs, and 10% for references. Proposals are due by 2:00 PM Mountain Time on August 19, 2025, with an anticipated contract start date of September 1, 2025, and completion date of June 30, 2026. The selected consultant must demonstrate expertise in Medicaid program management, grant administration, expenditure tracking, and county operations, with services to be performed primarily virtually, with some in-person cohort meetings and training sessions.

The RFP does not specify explicit set-aside designations or restrictions on responding organizations. The project is funded through a grant from the Colorado Department of Health Care Policy and Financing, with Pitkin County serving as the lead agency and fiscal manager. While specific budget ranges are not explicitly detailed, the contract template includes provisions for monthly invoicing based on hours worked and a total compensation limit to be specified. The contract allows for potential renewal options contingent on state or county funding appropriations. Proposers will be required to maintain comprehensive insurance coverage, including workers' compensation, commercial general liability, and auto liability, with specific minimum coverage amounts. The contract emphasizes an independent contractor relationship and includes standard governmental provisions such as accessibility requirements and records maintenance. Potential contractors should be prepared for a comprehensive evaluation process that assesses their ability to support county-level Medicaid rule implementation and adapt to HCPF priorities and performance metrics.