Pipette Preventative Maintenance/Calibration

The State of Michigan's Department of Technology, Management, and Budget, Central Procurement Services, issued Request for Proposal 230000002211 on May 10, 2023, seeking pipette calibration and preventative maintenance services for the Michigan Department of Health and Human Services (MDHHS) and the Michigan Department of Environment, Great Lakes, and Energy (EGLE). The procurement encompasses scheduled verification, calibration, on-site minor repair, and preventative maintenance for approximately 450 pipetting devices of various manufacturers, capacities, and configurations detailed in the specifications. Services must be delivered on-site with MDHHS requiring a minimum of one visit per month and EGLE requiring a minimum of twice per year, with all work performed between 8 a.m. and 5 p.m. EST on or before certificate expiration dates. Contractors must obtain ISO 17025 accreditation from an ILAC-recognized signatory and ensure traceability to the National Institute of Standards and Technology Laboratory Metrology Program. Proposals must address both ISO-certified and non-ISO certified services, include pricing for 1-channel, 8-channel, and 12-channel pipette units, and incorporate trip charges, minor repair costs, and optional mail-in repair and new equipment pricing. The State will evaluate proposals based on technical criteria weighted at 100 points, with proposals scoring 80 or higher advancing to pricing evaluation. The proposal deadline was June 7, 2023, at 1:59 p.m. Eastern, with the anticipated contract begin date of October 1, 2023, and a four-year initial term expiring September 30, 2027, with provisions for renewal for up to six additional one-year periods at the State's discretion. Questions were due by May 18, 2023, with answers posted by May 22, 2023.

The RFP includes mandatory compliance certifications regarding labor laws, environmental standards, tax obligations, and business classifications, with affirmative socioeconomic steps required for small and minority business considerations under federal procurement provisions. Contractors must maintain comprehensive insurance coverage including Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, Automobile Liability Insurance with $1,000,000 per accident coverage, Workers' Compensation Insurance, and Employers Liability Insurance with specified minimums, with all carriers maintaining A.M. Best ratings of A-VII or higher. Payment will be made via Electronic Funds Transfer with pricing firm for 365-day periods, though the RFP does not specify an overall budget range or award value. Service Level Agreements include 100 percent compliance requirements for repairs, preventative maintenance, and reporting, with penalties ranging from $100 for the first five non-compliance occurrences to $500 each thereafter in a calendar year. No specific incumbent vendors or set-aside designations for disadvantaged enterprises are referenced in the available documentation, though the State reserves the right to modify the contract to consolidate other State purchases for pipette services, mail-in repairs, and new pipette acquisitions. Insurance certificates must be submitted within 10 days of contract execution to DTMB-RiskManagement@michigan.gov in ACORD format.