Pipes, valves, fittings

The Harlingen Waterworks System (HWWS) is seeking qualified vendors to submit bids for a comprehensive 12-month supply of water infrastructure components through Bid No. 25-019, located in Cameron County, Texas. The procurement covers an extensive range of pipes, valves, and fittings, including 21 detailed sections such as flange sets, brass service fittings, manhole rings, PVC pipes, gate valves, and plumbing supplies. Bidders must provide unit prices for each item, with quantities based on historical usage estimates, and all brass or copper materials must be lead-free and manufactured in the United States or Canada. The contract is structured for a one-year term beginning October 1, 2025, with potential for two additional one-year renewals, and will be awarded to the most advantageous bidder. Bids are due by 2:45 p.m. on Wednesday, July 2, 2025, and will be publicly opened at the HWWS Purchasing Office located at 114 North "L" Street in Harlingen, Texas. Vendors must meet specific insurance requirements, including $1,000,000 in comprehensive general liability and $500,000 in commercial automobile liability, and demonstrate the ability to deliver items within five days of a purchase order.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors are required to submit bids in both electronic Excel format on a USB drive and two printed hard copies, with unit pricing manually filled in and signed. While no incumbent vendors are mentioned, the bid allows for flexible awarding of items individually or in combination. The contract includes provisions for potential price adjustments if vendor costs increase more than 4%, requiring 90-days' prior notice for any price increases. HWWS participates in cooperative purchasing programs and expects competitive pricing. Although a specific budget range is not provided, the comprehensive nature of the bid suggests a significant procurement value for water infrastructure components. The contract emphasizes compliance with all applicable statutes, regulations, and industry standards, indicating a rigorous selection process focused on quality, reliability, and technical competence of potential vendors.