Pipe Line Materials Testing

The City of Madison Engineering Division has issued Request for Bids (RFB #13006-0-2024-BG) for pipe lining materials testing services for the 2024 Cured-in-Place Pipe (CIPP) installation season. The procurement seeks qualified vendors to provide UV sample testing and analysis on a per-sample basis, with testing to be performed by an A2LA accredited laboratory in accordance with ASTM F 1216 standards. Specific testing requirements include UV Fiberglass Reinforced testing, D3567 testing for 6.0 and 7.0 thick materials, and APS porosity testing. Deliverables include comprehensive test results to be submitted within 2-4 weeks of sample receipt, with shipments anticipated on a bi-weekly schedule. The bid submission deadline is Tuesday, January 16th, 2024, at 2:00 PM CST, with questions due by January 8th and answers to be posted by January 10th. Electronic bids under 20 MB should be emailed to bids@cityofmadison.com, with the City reserving the right to award to the lowest responsible bidder and potentially make partial awards.

Contractors must submit comprehensive documentation including Forms A through E, which encompass a Signature Affidavit, Receipt of Forms, Submittal Checklist, Vendor Profile, Cost Proposal, and References from three non-City clients. Insurance requirements are stringent, mandating Commercial General Liability insurance of at least $1,000,000 per occurrence, Workers' Compensation insurance, and Professional Liability insurance of at least $1,000,000 with a six-year tail coverage. Contractors employing 15 or more employees and conducting $50,000 or more in annual business with the City must file an Affirmative Action Plan within thirty days of contract execution. The contract will have a one-year completion window, with potential for multiple simultaneous projects. Based on the bid summary, Mi-Tech Services, Inc. was awarded the contract with a pricing structure of $275.00 per sample for UV Fiberglass Reinforced testing, $80.00 per sample for D3567 testing, and $75.00 per sample for APS Porosity testing, regardless of project sample volume. The City of Madison is tax-exempt and will process invoices within thirty days of receiving proper documentation.