Pine pellet bedding, purchase and delivery of, term contract

Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation #950628/CR for the purchase and delivery of pine pellet bedding on a term contract basis. The procurement seeks 550 units of 40-pound bags of pine pellet bedding manufactured by B & T Shavings, Inc. (Greentree Pellets) or an equivalent product meeting specified requirements. The required product must be 100% pure pine pellet that has been heated to remove tars, oils, hydrocarbons, and allergens; compressed to expand when moisture is added; disposable and biodegradable; low-dust with natural caking absorbency; and non-toxic to animals. Quotations were due by December 14, 2018, at 4:00 p.m. Palm Beach County local time, with submission via fax or email accepted. The initial contract term is twelve months or until the estimated amount is expended at the County's discretion, with an option to renew for four additional twelve-month periods. Pricing shall be quoted on a firm, fixed unit price basis with prices remaining firm for the initial term and any subsequent renewal periods, with F.O.B. point at destination and the quoter responsible for all transportation charges, liability, and risk in transit.

Palm Beach County offers local preference considerations, with a 5% preference available for quoters having a permanent place of business in Palm Beach County or the Glades, provided they submit a valid Business Tax Receipt and completed Certification of Business Location. Small Business Enterprise (SBE) certification may result in contract award to an SBE within 10% of the lowest responsive, responsible bid. A Drug-Free Workplace Certification may provide preference in the event of tied bids. Payment shall be rendered only upon the County's satisfaction and acceptance of delivered items, with pricing including all labor, equipment, materials, and transportation necessary to fully provide the specified products. The County reserves the right to increase or decrease total quantities as needed and may return non-conforming items at the vendor's expense. No specific budget range or award value was identified in the solicitation documents.