Pine Flake Shavings, bagged

NC State University's Procurement & Business Services department is seeking to establish a blanket purchase order for premium pine flake shavings through Request for Quotation #63-DMP1128146. The procurement targets an estimated one tractor-trailer load of shavings every 2-4 weeks, with a one-year contract and options to renew for two additional one-year periods. The pine flake shavings must meet stringent quality specifications, including being remarkably low in dust, clean, free of debris, high-heat processed to prevent mold, soft with a lofty texture, and packaged in ultra-compressed, weather-resistant bags of approximately 8 cubic feet (compressed to 2.5 cubic feet). Vendors must submit samples with their bid for evaluation, and delivery is expected within 72 hours of order placement, with transportation charges pre-paid and FOB Destination. Key dates include a question submission deadline of September 25, 2025, at 12:00 PM, and a quote submission deadline of October 2, 2025, at 5:00 PM through the Bonfire Public Portal. Evaluation criteria appear to focus on product quality, pricing, and ability to meet specific packaging and delivery requirements.

The solicitation does not explicitly outline specific set-aside designations or restrictions on bidding organizations. However, the contract includes potential price-matching preferences for North Carolina resident bidders under Executive Order #50. Price increases for the second and third contract years are limited to 3% or the current Consumer Price Index (CPI), with written notification required at least 30 days prior to the pricing period's expiration. The delivery destination is the College of Veterinary Medicine's Equine & Farm Animal Veterinary Center in Raleigh, NC, and the university maintains a tax-exempt status. While no specific budget range is provided, the recurring nature of the procurement suggests a potential annual value corresponding to approximately 26-52 loads of pine flake shavings per year. The procurement appears designed to establish a reliable, long-term supply relationship for high-quality pine shavings to support the university's veterinary and agricultural operations.