Picnic Tables

The Commonwealth of Kentucky Finance and Administration Cabinet, Parks Division, issued Request for Bid (RFB) 758 2200000319 on behalf of the Kentucky Department of Parks to procure 275 picnic tables for delivery to Fort Boonesborough State Park in Richmond, Kentucky. The specified tables are Pilot Rock Model No. XT-G-6TP or approved equal, featuring 6-foot lengths with pressure-treated Southern Yellow Pine tops and seats, one-piece welded steel frames with hot-dip galvanized finish, and a lifetime warranty on frame components. Tables must be delivered unassembled to the park's loading dock, with vendor personnel responsible for transporting units to two outdoor assembly areas (one located 1.5 miles from the dock and one adjacent to the campground) and assembling all units. The unit cost bid must include all delivery, assembly, transportation, and vendor personnel lodging expenses, with the park providing labor to move assembled tables to final installation points. Bidders proposing alternate brands or specifications must submit descriptive literature for equality verification or risk receiving a non-responsive bid designation. The bid was issued December 6, 2021, with written questions due by December 13, 2021 at 10:00 AM ET and bids closing on December 21, 2021 at 1:30 PM ET. All responses must be submitted electronically through the Kentucky eProcurement system with all line items bid on a "Group All" basis; vendors failing to bid all items will be rejected as non-responsive. Award determination will utilize a best value ranking approach allocating 90 points to price (with the lowest-priced bidder receiving maximum points and others scored proportionally) and 10 points to delivery time (with delivery time stated specifically in working days). A one percent deduction per day applies to invoices for each day delivery extends beyond the contracted due date.

Kentucky resident bidders receive reciprocal preference, and qualified bidders including Kentucky Correctional Industries (20 percent preference), Kentucky Industries for the Blind, and nonprofit agencies serving individuals with severe disabilities (15 percent preference each) are eligible for preferential scoring increases. Prior to award, successful bidders must submit Revenue Form 10A100, proof of Secretary of State registration for foreign entities, required affidavits (including the Annual Affidavit addressing campaign finance law compliance, tax registration status, and other compliance matters), and EEO forms if applicable. All vendor personnel must comply with the park's COVID-19 policy, including mask-wearing and social distancing requirements. Quotations are F.O.B. Destination Freight Prepaid and Allowed, with vendors bearing all shipment and freight responsibility, and all pricing must exclude federal excise tax and Kentucky sales or use tax. Payment will be made only once all items are received, assembled, and accepted at the single delivery location, with payment issued within thirty working days of invoice receipt or goods delivery. No specific budget range or award value was disclosed in the solicitation documents.