Picnic Tables and Benches

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Transportation Cabinet Division of Maintenance, is issuing a Request for Bid (RFB 758 2500000739) for the procurement of picnic tables and benches to be delivered to multiple Kentucky Department of Highways locations across Districts 1, 2, 3, 7, and 11, plus the Division of Maintenance in Frankfort. The solicitation seeks eight line items totaling 50 units and related components: one 6-foot picnic table, one wheelchair/handicap accessible picnic table, thirty-four 8-foot picnic tables (across two separate line items), five coated steel picnic tables, thirty picnic table slats, four benches, and six picnic table hardware kits. All items must be manufactured by Dumor or approved equivalents and meet specific material and construction specifications including cedar planks, HDPE recycled plastic slats, stainless steel anchoring, and powder coating finishes; delivery only is required with no installation services. The contract will be awarded to a single vendor on a best value basis, with evaluation criteria weighted at 90 points for price and 10 points for delivery timeframe, and all bids must include shipping costs on an F.O.B. Destination Freight Prepaid and Allowed basis. The solicitation was released on June 17, 2025, with written questions due by June 24, 2025, at 10:00 AM ET, and the bid closing date is July 1, 2025, at 1:30 PM ET; all bid responses must be submitted electronically through the Commonwealth's eProcurement system, and a bid reading will be held at 3:30 PM ET on the closing date via conference line. Bidders must be registered in the Vendor Self Service System at least 24-48 hours prior to submission and must quote all line items, with proposed pricing remaining valid for a minimum of 60 calendar days after the bid due date.

Qualified bidders receive preferential scoring opportunities, including Kentucky Correctional Industries (20% preference), other designated qualified bidders (15% preference), and Kentucky resident bidders who receive reciprocal preference equal to preferences given by the bidder's home state. Bidders must comply with mandatory affidavit requirements including campaign finance certifications, resident or qualified bidder status declarations, and corporate compliance documentation; failure to provide required documentation may result in bidder disqualification or contract termination. Prior to award, successful bidders must submit a Kentucky Tax Registration Application if applicable, certificates of authority for foreign entities, and proof of Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, along with Automobile Liability Insurance if delivery will be performed by the contractor. Vendors will incur a 1% daily deduction from invoices for each day delivery is delayed beyond the contracted due date. No specific budget range or award value is disclosed in the solicitation documents, and the Commonwealth reserves the right to cancel the RFB if all responses exceed available funding. Inquiries regarding the solicitation should be directed to Stephanie Durr at 502-564-6521.