Pickup and Disposal of Oil, Fluid and Filters

Volusia County is seeking qualified vendors for Invitation for Bid (IFB) #25-B-94LS to provide pickup and disposal services for oils, fluids, filters, and other environmentally sensitive products across multiple county departments including Solid Waste, VOTRAN, Fleet Management, Road and Bridge, and Daytona Beach International Airport. The procurement covers comprehensive waste management services involving collection, transportation, and proper disposal of used oil, antifreeze, sludge, filters, paint, solvents, and related materials from 20 specific pickup locations across East, Northwest, and Southwest Volusia County. Vendors must maintain required environmental permits, provide detailed references, and comply with state and federal environmental protection regulations. The solicitation was released on August 7, 2025, with a question submission deadline of August 21, 2025, and a response deadline of September 10, 2025 at 3:01 pm. Evaluation criteria will include cost, past performance, technical specifications, and compliance with federal transit administration regulations. The contract will have an initial three-year term with options for two subsequent one-year renewals, contingent upon mutual agreement and county council approval.

The contract includes a 5.2% Disadvantaged Business Enterprise (DBE) participation goal and requires contractors to meet specific federal compliance standards, including provisions related to civil rights, debarment, and Buy America requirements. Contractors must provide comprehensive insurance coverage, including Workers Compensation, Commercial General Liability (with $1,000,000 per occurrence and $2,000,000 aggregate limits), Auto Liability, Pollution Liability, and Excess Liability. While no incumbent vendors are explicitly identified, the county's historical used oil collection data indicates approximately 58,459 gallons of used oil, 1,911 oil filter drums, and 11,431 gallons of flammable liquids are collected monthly across various facilities. Payment terms are net 45 days, with separate invoicing for each county department. The county reserves the right to adjust pickup frequencies and locations throughout the contract term, suggesting flexibility in service delivery and potential variability in total contract value. Specific insurance requirements mandate that vendors provide thirty days written notice of cancellation and meet detailed endorsement specifications for coverage.