Pickle, Relish

The Oregon Department of Corrections (ODOC) Purchasing/Contracts Division is issuing Invitation to Bid (ITB) S-29100-00016205 for the procurement of pickle relish to supply its Central Distribution Center in Salem, Oregon. The solicitation seeks bids for approximately one full truckload (FTL) of pickle relish, equivalent to approximately 864 pails or 40,000 pounds. Product specifications require 5-gallon or smaller pails with plastic handles that meet U.S. Standards for pickle relish (Style F, Pack Type A, sweet and mild varieties, Grade A or B) with a minimum fill of 92 percent. Bidders may submit bids for quantities between 50 and 100 percent of the requested amount, and delivery must occur within 30 days of purchase order issuance. Pricing must be submitted on an FOB destination basis and include all transportation, fuel surcharges, and delivery charges with no additional packing fees permitted. The deadline for requesting clarifications or changes is March 12, 2026, at 9:00 AM Pacific Standard Time, with bids due by March 19, 2026, at 9:00 AM PST. ODOC reserves the right to conduct bid openings electronically and may request product samples, nutritional facts labels, and proof of FDA compliance from selected bidders. Award will be made to the lowest responsive, responsible bidder, and ODOC reserves the right to accept less than the full quantity bid or cancel the solicitation.

Bidders must comply with substantial requirements including product identification, nutritional labeling, best use by dates with a minimum six-month shelf life, country of origin labeling for imported goods, and certification of compliance with Oregon and federal tax laws, FDA/USDA standards, and warranty provisions. Bidders may qualify for a five percent Oregon Goods preference if products are fabricated or processed entirely in Oregon, and an additional five percent preference is available for resident bidders headquartered in Oregon. The historical data indicates the previous award in February 2025 was to Robbins Sales at $36.97 per 5-gallon case, which provides a baseline for expected pricing. No protests are permitted under this ITB per ORS 421.438(2) and OAR 291-164-0120(1)(a)(F). The contract start date will be determined upon award, and the estimated contract value can be inferred from the historical pricing of approximately $36.97 per case multiplied by the 864 pails requested.