Piano bid

Royal Oak Schools in Royal Oak, Michigan, is soliciting sealed bids for the procurement and delivery of digital and acoustic pianos for installation across multiple school locations. The base bid includes six Yamaha Clavinova CSP-150 digital pianos with black walnut finish for elementary schools and one Yamaha Clavinova CVP-705 digital piano for high school choir, with all units to include delivery, benches, full warranty coverage, and accessories such as digital dollies and iPads. Four alternates are also available for bidder consideration: Alternate #1 for one Yamaha C3X Trans Acoustic grand piano (6'1"), Alternate #2 for one Yamaha C3X Acoustic grand piano (6'1"), Alternate #3 for three Yamaha Clavinova CLP-625 and one CLP-635 digital pianos for practice rooms, and Alternate #4 for three Kawai CN-27 and one Kawai CN-37 digital pianos for practice rooms. Sealed bids must be submitted by 11:30 a.m. on Tuesday, October 22, 2019, to the Royal Oak Schools Main Administration Building at 800 Devillen, Royal Oak, Michigan 48073, with one original and two copies required in a sealed envelope marked with the bidder name and project title. Written questions are due by noon on Friday, October 11, 2019, and will be answered via addendum by Tuesday, October 15, 2019. Bids will be publicly opened and read aloud on October 22, 2019, at 11:30 a.m., with award recommendation to the Board of Education scheduled for Thursday, November 14, 2019. All materials and equipment must be guaranteed free from defects in workmanship and materials for a minimum of one year from receipt or installation, with defective items replaced or repaired within seven working days at vendor expense.

Bidders must submit a bid bond or certified check equal to five percent of the bid amount and must include notarized Familial Disclosure and Iran Economic Sanctions Act compliance affidavits with their proposals or face rejection. A performance bond equal to 100 percent of the full contract sum is required if the total cost exceeds $50,000. Contractors must maintain comprehensive general liability insurance with a minimum combined single limit of $1,000,000 per occurrence and worker's compensation insurance with statutory limits. All installation personnel, including subcontractors working on District premises for more than one continuous week, must undergo criminal history and background checks completed within one year of project start and documented in writing before work commences. The District is not automatically exempt from Michigan Sales and Use Taxes, and vendors must pay all applicable state and federal taxes, with all delivery, freight, packing, unpacking, setup, and waste removal costs included in the bid price. The contract term extends for approximately one year with firm pricing on all quoted items, and minimum delivery will occur at seven locations. The District reserves the right to accept or reject any or all bids, waive irregularities, and award to other than the low bidder.