Physical Therapy, KSD

The Commonwealth of Kentucky Department of Education is issuing a Request for Proposal (RFP 540 2600000099) to procure physical therapy services for the Kentucky School for the Deaf (KSD) located in Danville, Kentucky. KSD is a Pre-K through 12 residential school serving deaf and hard of hearing students throughout the Commonwealth. The procuring agency seeks qualified physical therapists or companies to provide up to 37.5 hours per week of physical therapy services for 42 weeks during the regular school year, with scheduling Monday through Friday between 7:30 AM and 6:30 PM Eastern Standard Time. Key deliverables include student evaluations, written evaluation reports completed within 30 days of referral, quarterly progress reports, and development of therapy goals for Individual Education Plans (IEPs). Required qualifications include a valid Kentucky physical therapy license and a minimum three-year preference for experience in school settings, though previous experience working with multiple age levels is mandatory. The evaluation will be conducted on a 1,700-point maximum basis, with 900 points for technical merit (encompassing education and qualifications at 400 points, previous experience and expertise at 400 points, and availability of hours per week at 100 points), 600 points for cost based on submitted hourly rates, and 200 points for oral presentations or demonstrations if required. Written questions are due by 2:00 PM on November 12, 2025, and proposals must be submitted electronically through the Kentucky Vendor Self Service System by 4:00 PM on December 5, 2025. The anticipated contract term is July 1, 2026, through June 30, 2028, with renewal options for up to two additional two-year periods subject to approval by the Secretary of the Finance and Administration Cabinet and the Legislative Research Commission Government Contract Review Committee.

Kentucky resident bidders and qualified bidders may receive preference scoring in the evaluation process. All vendors and contractors are subject to background checks pursuant to KRS 160.380 and must comply with various federal and state requirements, including FERPA confidentiality provisions, data security protocols, Section 504 and 508 accessibility requirements, nondiscrimination provisions, and registration with the Kentucky Secretary of State. Occasional overtime may be necessary but is not guaranteed and requires pre-approval in writing by the assigned supervisor or designee. Contractors must submit proposals in three parts: technical proposal, cost proposal, and proprietary information. The cost proposal requires submission of a single hourly rate for physical therapy services through Attachment A, with all rate calculations based on an eight-hour work day for evaluation purposes. No incumbent vendor or existing contractor was identified in the RFP documentation, nor were specific budget or award values disclosed; cost evaluation will be conducted based on the hourly rates submitted by responding vendors.