Pet ID tags, purchase & delivery of, term contract (RE-QUOTE)

Palm Beach County Purchasing Department issued Request for Quotation (RFQ) #950652R/CR for the purchase and delivery of pet identification tags under a term contract arrangement. This procurement seeks to establish an all-or-none agreement with a single vendor for three distinct items: 125,000 pet ID tags in various shapes and colors with individual plastic bag packaging; 100,000 pet ID tags in various shapes and colors with laminated cardstock packaging suitable for mailing; and 20,000 small round pet ID tags with laminated cardstock packaging for mailing. All tags must be manufactured by National Band & Tag Company or an approved equal, constructed of aluminum with specified dimensions and thickness, include sequential numbering and imprinting with rabies vaccination information, and meet precise technical specifications outlined in the RFQ. Quotations were required to be received by June 11, 2020, at 4:00 P.M. Palm Beach County local time. The successful vendor will be awarded a twelve-month initial term contract with four optional twelve-month renewal periods, contingent on mutual written agreement and appropriation of funds by the Board of County Commissioners. Pricing must be firm and fixed with no escalation clauses permitted, quoted in single unit prices within two decimal points for both the initial term and all renewal periods. Delivery is required within fourteen calendar days of purchase order issuance, with the vendor responsible for all transportation costs and risk in transit under F.O.B. destination terms.

Palm Beach County provides a five percent local preference discount to vendors with a permanent place of business in Palm Beach County or the Glades, subject to submission of a valid Business Tax Receipt and completed Certification of Business Location. Small, minority, and women-owned business enterprises (S/M/WBE) certified by Palm Beach County may receive award consideration if their quote is within ten percent of the lowest responsive and responsible vendor price, with participation documented through completed Schedule 1 and Schedule 2 forms. All vendors must register in the County's Vendor Self Service (VSS) system, comply with drug-free workplace and commercial non-discrimination policies, and include manufacturer descriptive literature demonstrating compliance with specifications. Payment will be rendered only upon County acceptance and proper invoicing, with the Florida Prompt Payment Act applicable to all payments. No specific award value or budget range was disclosed in this solicitation, nor were any incumbent vendors or current contractors identified. Vendors must demonstrate technical compliance with aluminum construction specifications and manufacturing standards equivalent to National Band & Tag Company products.