Pet ID tags, purchase and delivery, term contract

Palm Beach County's Board of County Commissioners, through its Purchasing Department, has issued Request for Quotation (RFQ) #151032/CC for the purchase and delivery of pet identification tags under a term contract. The procurement seeks to establish firm, fixed pricing for two distinct pet ID tag products: 125,000 units annually of aluminum pet ID tags packaged individually in plastic bags with O-rings on continuous perforated strips (Item 1), and 100,000 units annually of the same tags laminated to perforated cardstock for mail distribution (Item 2). Both items must meet stringent specifications including aluminum construction at 0.050" thickness with 1/8" holes, manufactured by National Band & Tag Company or an approved equal, with minimum five color choices and five shape options (Heart, Bell, Diamond, Octagon, Oval, Flower, Cross, Triangle, Shield, Crown, or Three Sided Clover), and imprinting services provided at no additional cost. Responses must be submitted to the Palm Beach County Purchasing Department by August 8, 2022, at 4:00 p.m. local time, with delivery required within fourteen calendar days of receiving a term contract delivery order. The successful vendor will be awarded a contract for an initial twelve-month term with an option to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds. Pricing must include all shipping, freight, labor, and delivery charges with unit prices remaining firm for the initial term and any renewal periods, and the County will make award on an all-or-none basis to the lowest responsive and responsible vendor.

The procurement includes Small/Minority/Women-Owned Business Enterprise (S/M/WBE) set-aside provisions allowing certified small businesses within 10 percent of the lowest bid to receive preference consideration, and Local Preference Ordinance provisions providing a 5 percent price reduction to vendors with permanent places of business in Palm Beach County or the Glades. Vendors must be registered in the County's Vendor Self Service system, maintain current business tax receipts and required certifications, comply with E-Verify employment eligibility verification, and meet all County non-discrimination and criminal history record check requirements. No incumbent vendors or existing technology integration requirements have been identified in the procurement documents. The County is exempt from federal and state taxes, and payment will be rendered upon satisfaction and acceptance of delivered items based on submitted invoices bearing the purchase order number. While specific award values or budget ranges are not disclosed in the RFQ, the annual procurement volume of 225,000 units across both line items indicates a significant contract opportunity for qualified suppliers.