Pet ID tags, purchase and delivery of, term contract

Palm Beach County's Purchasing Department issued Request for Quotation #950652 on April 11, 2020, for the purchase and delivery of pet identification tags under a twelve-month term contract with four optional renewal periods. The procurement encompasses three distinct deliverables: 125,000 units of various shapes in individual plastic bags; 100,000 units of various shapes with mail-ready perforated cardstock packaging; and 20,000 units of small round tags with mail-ready cardstock packaging. All tags must be manufactured by National Band & Tag Company or an equivalent product, meeting specifications including minimum five color choices, minimum five shape options from a defined list, sizes ranging from 1" to 1" diameter (7/8" for Item 3), 16-gauge aluminum material in 1/2 hard temper, and imprinting with year, rabies vaccination notation, and sequential numbering. Quotations were required to be submitted to the Purchasing Department no later than May 1, 2020, at 4:00 p.m., with pricing to be firm and fixed for the initial term and renewal periods, quoted to two decimal points. Delivery must occur within fourteen calendar days of receiving a delivery order on an FOB destination basis, and the contract shall be awarded on an all-or-none basis to the lowest responsive, responsible quoter.

The solicitation offers a five percent local preference to quoters maintaining a permanent place of business in Palm Beach County and a five percent Glades local preference to eligible Glades businesses, provided such entities are within ten percent of the lowest responsive, responsible bid. Small, minority, and women-owned business enterprises (S/M/WBE) certified by Palm Beach County at the time of quote submission may receive preferential consideration if within ten percent of the lowest bid. Vendors must be registered in the County's Vendor Self Service system and comply with the Commercial Non-Discrimination Policy per Resolution 2017-1770, criminal history records check requirements, and the Equal Business Opportunity Ordinance. Payment shall be rendered only upon County acceptance of delivered items, with invoices submitted to the Finance Department including the purchase order number. No incumbent vendors or budget values were specified in the solicitation documents, and all quoters must submit descriptive literature demonstrating compliance with specifications and acknowledge all terms and conditions without modification.