Pesticides and adjuvants, purchase & delivery, term contract

The Palm Beach County Board of County Commissioners Purchasing Department issued Invitation for Bid (IFB) #22-002/ZG for a term contract covering the purchase and delivery of pesticides and adjuvants. The solicitation was organized into four distinct lots: Lot #1 encompassed 17 herbicide items with estimated quantities ranging from 10 quarts to 750 gallons; Lot #2 included 10 insecticide items with quantities between 5 pounds and 22,500 pounds; Lot #3 contained 4 fungicide items with estimated quantities of 11 to 75 gallons; and Lot #4 comprised 14 miscellaneous items including adjuvants, seed, and treatment products with quantities ranging from 30 pounds to 54,000 pounds. Bidders were required to submit pricing on a per-unit basis (per gallon, pound, ounce, or quart as applicable) and identify package sizes along with manufacturer and product information for any equal products offered. The bid submission deadline was July 28, 2022, at 4:00 p.m. local time, with responses submitted to the Palm Beach County Purchasing Department at 50 South Military Trail, Suite 110, West Palm Beach, Florida. Award was to be made on an item-by-item basis to the lowest responsive, responsible bidder within each lot, and all unit prices were required to remain firm with no price increases permitted during the initial term and any renewal periods. Delivery was specified as F.O.B. destination within ten calendar days of receiving a delivery order, with all shipping and freight charges included in the unit price.

The contract included a Small Business Enterprise (SBE) price preference provision allowing certified SBEs within ten percent of the lowest non-small business bid to receive the award. The resulting contract was established for an initial term of twelve months or until the estimated amount was expended, at the County's discretion, with an option to renew for four additional twelve-month periods subject to mutual written agreement and appropriation of funds. The anticipated contract value was $492,200 for the twelve-month initial term. Palm Beach County, as a governmental entity, is exempt from federal and state taxes, and the County reserved the right to increase, decrease, or rebid for goods at any time after the anticipated contract value is reached. No incumbent vendors or existing infrastructure integration requirements were specified in the solicitation documentation.